If you have invested on a franking machine, you might think that it is easy to use it. Perhaps you are thinking that all you need to do to have a franked mail is to just put your mail through the machine. This is not exactly correct because The Royal Mail has standards that every business that uses a franking machine should know and apply to the process. Below are the basics of how to use a franking machine.
A mail franking license is important before you can use a franking machine. To get the license, you must first familiarize yourself and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 There are rules to follow when preparing your mail and you should be strict in following them. It is the franking machine supplier that hands your license to you.
Then, you should set your machine. Doing a test print is standard before using your franking machine. The machine should then be set to ?0.00. This will ensure that you machine has enough ink. Your mail can be delayed or surcharged if it has marks that cannot be read. You can claim back mistakes in franked printing, but there is a 15% charge, so be sure to get it right.
Before you start printing, make sure you set up the proper price, time, and date. Double check what you have set all the time. Although there are machines that automatically changes the date and time, it does not hurt to be careful and to make sure that the machine is correctly sunchornized.
Use labels for envelopes or packets that have different sizes, shapes, and colors so that the marks are clear and legible. You can have problems with illegible marks. These labels can be bought from franking machine suppliers or online stores. if you want to save on franking machine labels and ink, compare prices among different suppliers and choose the most affordable one.
Your envelope should contain a return address. You should know the latest specifications on return addresses from your franking supplier. If your return address is incorrect, then you mail can be delayed or returned to you.
Red ink should be used for franking marks and blue if you are using cleanmail products. Marks must be clear, complete and printed on the top right-hand corner of your mail.
Having a franking machine can save you on postage fees. There are many different types depending on the needs of your business. To find out the right franking machine for your business you can check out the different franking machine online.